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August 13, 2009
Loveland High School, Loveland OH

Todd Hofacre, President, Ryan Wooley, Treasurer, and Tom Glasscock, member at-large, were present. Also present at the invitation of the Board were Rob Morwood and Frank Field. Ed Hunter, member at-large, and Laura Wagner, Vice President, were absent (out-of-town).

Todd called the meeting to order at 8:05 p.m.  A quorum was present. 

Appointment of Secretary and Board Member
Pursuant to the RCGC bylaws, Todd appointed Rob Morwood as Secretary and Frank Field as a member at-large of the RCGC Board. The Board approved both appointments.

Approval of Meeting Minutes
The minutes of the July 2009 Board meeting were approved with no changes.

Financial Report
Todd submitted his expenses for June and July to the Board for review. His expenses totaled $432.86. The most significant were the new race numbers. Other expenses included National Running Day, National Trails Day and the Midsummer Night Trail Run. Club account balance is approximately $8,600.

There are currently 115 members.

The deadline for submitting articles for the next issue is October 10, 2009. The Board discussed ideas for new content and coordinating photography at races and other social events.  The Board also discussed ways to reduce printing costs.

The Board discussed the website format and updating pictures and other content.  Todd agreed to discuss with the website master.  The Board discussed whether past newsletters should be included on the website. The Board discussed adding other new content, including training tips, to the website and obtaining sponsors for same.

Summer Picnic – August 23
To be held at 3:00 p.m. at Swaim Park in Montgomery. Includes a prediction run.  A cook is needed. Beverages and desserts were discussed. Promotion of the picnic was discussed.

RRCA Run at Work Day – September 18
To be held at 6:15 p.m. at Burnett Woods. Laura Wagner is assisting in organizing and preparing for the event.

Race Reports
Lady Distance Classic: Todd gave a recap of the Club booth at the event.

A Midsummer’s Night Trail Run:  The event generated approximately $120 for the Club. Todd discussed some of the difficulties associated with the event, including course preparation and measurement.

15th Annual Brian Rohne Race: To be held on August 14 at Northern Kentucky University. The Club is responsible for timing and the finish line.

The 9 on 9/9/09: To be held at Lunken Playfield. Pre-registration and race-day registration costs were discussed. The Board discussed membership expiration as it relates to the race registration form. Calibration of the course was discussed.

Run Like Hell: Todd informed the Board that he is on the race committee.  The Board discussed including RCGC membership forms in the goody bags.

Eek Keller Run: The Crosley YMCA is still considering whether it wants to be involved with the event. Since the Crosley YMCA is not eager to be involved, Todd recommended to the Board that the Club not do the event in 2009 or, alternatively, hold a different event on their own at Winton Woods. Other run possibilities such as a one mile run were discussed.  The board will explore these possibilities.

Great Bearcat Run: The date previously decided upon, October 25, is Homecoming weekend. The Board decided to reschedule the race for Sunday, October 18 at 9:00 a.m.  The status of sponsorships was discussed. Circulation of flyers was discussed, as were the respective responsibilities of the Club and UC.

Group Runs: The group runs are held at 8:00 p.m. on Wednesdays on the UC campus and at 9:00 a.m. on Sundays in Mount Adams. Mileage was discussed.

Todd proposed holding a program open to the public during November. Content and locations were discussed. The holding of seminars in general was discussed, including a quarterly goal on a going forward basis. Todd proposed establishing a training program for Club members who are beginning runners that would meet two times per week for the Club’s Valentine’s Day race. It was determined that a plan for such a program will be developed in September/October.

A Cincinnati Flying Pig training program was discussed. The Board noted that other running establishments in the community offer similar training programs. 

Meeting Date
The next Board meeting will be held on September 3, 2009, at 6:30 p.m., at the Clifton Recreation Center.

There being no further business, the meeting was adjourned.

Respectfully Submitted
Rob Morwood, Secretary