RUNNERS' CLUB OF GREATER CINCINNATI BOARD MEETING MINUTES
March 6, 2005
(at The Dubliner in Pleasant Ridge)
Members Present: Jeff Hummel, Tom Glasscock, Julia Glasscock, Nick Kleiner, Mike Moyer, Peter Wayte, Omar Nash, Kate Rich, Carl Rich, Amy Purcell, Todd Hofacre
RCGC Secretary Ed Hunter was unable to attend due to a prior commitment so Todd eagerly volunteered to take minutes.
Membership: Dues are due this month. Todd will send email reminders in April to members who have not paid.
Newsletter: March newsletter will be printed this week. Mike had problems printing newsletter and will attempt to get newsletter out this week.
At the end of the meeting, it was discussed to possibly get the next newsletter ready for the Flying Pig Expo. Tentative dates were set to make this happen. Articles are due to Amy by Friday April 8, 2005. Amy would complete the newsletter by Friday, April 22, 2005 and give Mike the week of April 24 to have copies of the newsletter ready for the expo.
Mailing of the newsletter can take place the week after the Flying Pig Marathon. Articles expected to appear in this issue cover: the Heart Mini-Marathon (the race, the hospitality suite and the bag stuffing and photos from the suite and the race), and a flyer for the Memorial Day Race.
Next Club Happy Hour: Tuesday, March 15, 2005, 6:30 p.m., at Bob Roncker's Running Spot. O' Bryon's has another party reserved upstairs so after the run, runners will adjourn to the Place formerly known as the Brickyard and What's for Dinner for refreshments. Club will pay for drinks only. New Social Committee Chairs Kate & Carl Rich will confirm arrangements.
April Happy Hour: A Happy Hour in April was planned in honor of RCGC Vice President Nick Kleiner's upcoming wedding in May. The April Happy Hour will be Wednesday April 20, 2005 6:30 PM at Crossroads Sports Bar in White Oak on the West Side (Corner of North Bend and Jessup Road).
(1) Heart Mini-marathon (Sunday, April 3; 5K at 9 a.m.; 15K at 10 a.m., downtown Cincinnati): Tom and Julia
have reserved two adjoining rooms on the sixth floor of the Westin overlooking Fountain Square. They also reserved a third room in close proximity. There was a discussion of handling food and beer for the suite. It was finally decided that Nick will handle the beer and Tom and Julia will handle food.
The club will have a booth at the heart mini expo on Saturday, April 2 from 9:00AM-3: 00PM. Volunteers will be needed to man the booth. The booth has been the return in the past for Club members helping with bag stuffing. Bag stuffing dates are March 7, 14, and 21. Bag Stuffing Volunteers should come at 6:00 p.m. or earlier to the American Heart Association office on Vernon Place. Expect to stay until 9 if possible. There was a brief discussion about having a special social hour for members who helped with the bag stuffing, but was tabled until the next meeting.
(2) Flying Pig Marathon Water Stop (Sunday, May 1, 7:00 a.m. to noon) - Peter Wayte will coordinate this effort as he did last year. A meeting to provide key information to water stop coordinators will be held March 7 at 6 p.m. at the Holiday Office Park Building, 644 Linn Street. Three people from the Club should attend this meeting. Also two or three volunteers from the Club will be needed to work at a water stop for the Heart Mini-marathon to gain experience in handing out cups of water to runners. Kate offered to volunteer her services for handing out water at the Heart Mini. Peter requested that a Board member be available as a backup on the day of the marathon in case he needs to be out of town. Todd was eagerly volunteered for the role as backup. Peter also requested that volunteers for the Flying Pig Water Stop stop by the Heart Mini-Marathon booth and fill out their information. Due to the half-marathon addition to the Pig, procuring volunteers could pose a challenge. The Club water stop (likely mile 22 as last year) will have a "Goofy" theme. Volunteers should look goofy, e.g., wear a goofy hat, wig, t-shirt, etc. Jody said she would ask Cathy to arrange for food for the volunteers. Nick agreed to set up the tent and provide music.
(3) Flying Pig Booth (Friday April 29 and Saturday May 30) - Long time Club member and Flying Pig Volunteer Coordinator Mary Enzweiler procured a free booth at the Flying Pig Expo for the Runners' Club with a couple of stipulations- 1. Allow anyone to put their fliers out and 2. Keep it neat instead of the Sherman's March to Georgia appearance that it has had the past few years. That means the Club can advertise the Memorial Day Race, Races of the Month, Membership Forms, and the next newsletter. Volunteers will be needed to man the booth and keep it looking neat.
(4) Memorial Day Race (5 miles, Monday, May 30, 9 a.m.) - Mike Smith agreed to assist Nick in coordinating the race. Mike Moyer will be out of town at the time of the race, and Nick will just be returning from his honeymoon. Nick also requested help with several aspects of the race like food, T-shirts and awards. Kate and Carl agreed to help with the Food. Jeff agreed to handle the T-shirts. A discussion of awards came up. The board would like to keep the pint glasses but another supplier may need to be found due to increased costs.
(1) Mike will be going out of town May 9 and will be out of town until ???.
(2) May board meeting to be held last week of April to work out arrangements for Flying Pig
Next Board Meeting: Sunday, April 10, 1:00 p.m., at Bob Roncker's Running Spot in O'Bryonville.
Todd Hofacre, RCGC Secretary of the Day