RUNNERS' CLUB OF GREATER CINCINNATI BOARD MEETING MINUTES
February 8, 2008
(at Bob Roncker's Running Spot)
Members Present: Tom Glasscock, Julia Glasscock, Todd Hofacre, Ed Hunter, Dave Nelson, Adam McCuiston (has agreed to be volunteer coordinator)
Membership: Rob Moyer has resigned as Membership chair. We need a replacement for Rob. Currently we have 142 members. Todd plans to have a February membership mailing that will include a Leap Day Race entry form, a new member application form, a race volunteer form, and a copy of the proposed Club bylaws (see below).
Newsletter: Todd distributed copies of the Winter 2008 newsletter. Recent issues have been sent out by email. Todd obtained an estimate of $225.00 to have 150 copies printed in an 8-page black and white format. Postage would be an additional $75.00. Printing and mailing the newsletter would be a membership benefit that the members could see. Of 142 members, approximately 130 have email addresses. We may consider mailing hard copies to the 12 members who do not have email.
Website: An on-line volunteer form for upcoming events has been added.
2008 Flying Pig Marathon Waterstop (Mile 22): We will try to get about 40 volunteers. The Club will provide refreshments for them. The course for the 2008 marathon may change slightly from last year's course with the finish being at the U.S. Bank Arena instead of at Sawyer Point. This may change slightly the location of the Mile 22 waterstop. The course for the Flying Pig 5K Race will be substantially different from the course used last year.
RRCA Convention Update: The RRCA Board of Directors meeting will be April 30 at the Millennium Hotel. Sessions for state representatives will be May 1, and other convention sessions will be May 2 and 3. Todd guesses the convention may have about 1500 to 2000 attendees. He will find out what the RCGC's volunteer duties will be. Most likely we will be helping with registration. Dave Nelson suggested that considering we will be providing a substantial number of volunteers for the convention, we should ask RRCA if they will allow at least one of our members (perhaps Lonnie Smith) to attend the convention at no charge.
Scholarship Status: Ed spoke with Ned Hertzenberg (Director of the Cincinnati Scholarship Foundation), and CSF will proceed immediately to notify local high schools about the scholarships and to request applications. CSF expects to have selected a deserving male and a deserving female candidate by around May 8 or 9. CSF will then notify Ed of the students' names, and he will inform Mike Smith for the Kicks for Kids Foundation. K4K will then be able to invite the students and their families to attend a special presentation after the River Run 5K, May 24, 2008. Mike Smith or Ted Kluemper will make the presentations on behalf of K4K. K4K will pay for the scholarships ($1000) and RCGC will pay the processing fee ($150.00).
Heart Mini-marathon (Sunday, March 30, 2008): Bag stuffing will be Saturday, February 16, 2008, from 9:00 a.m. until noon at the American Heart Association's new location, 5211 Madison Road in Oakley. Jeff has reserved two hospitality rooms at the Westin for before and after the race on March 30.
Upcoming Races: (1) Valentines Day Race, 2 miles, NKU, February 10, 2008, 12 noon, update: As of today there are 92 pre-registered runners. Six volunteers will handle the finish line. Special medals will be awarded to the top ten finishers.
(2) Leap Day Race, 4K (2.48 miles), Friday, February 29, 2008, 6:30 p.m.: The course will begin on 12th Street between Main and Sycamore and head through the Pendleton District in Over-the-Rhine to Eden Park and back. We will need about 15 volunteers to help. Meters & Miles will offer 3 pairs of free shoes. Todd projects that the Club will make about $540.00 if we can get 100 runners.
(3) Memorial Day Race 5K, Armleder Park (near Lunken Airport), Monday, May 26, 2008, 8:30 a.m.: This will be the 31st local Memorial Day race. Todd proposed offering the Club member registration fee of $12.00 to young runners, age 21 or younger.
Bylaws: Todd recently drafted a new set of bylaws for the Club, which were reviewed by Board members. Dave Nelson offered several minor revisions and Todd will incorporate them. The bylaws will be mailed to the membership in February to let them know about the changes. We will try to reserve the upstairs of O'Bryons for Monday, March 10, at 7:00 p.m. for March membership to come to discuss any issues or concerns prior to approval of the bylaws.
Next Board Meeting: Sunday, March 2, 2008, 11:30 a.m. at Molly Malone's Irish Pub, 6111 Montgomery Road in Pleasant Ridge, before the Molly Malone's Gaelic Gallop 5K. This race benefits the Special Olympics.
Ed Hunter, Secretary